This is not a Paperless Office !

The Paperless Office has developed over the years as the concept has grown there has been a vast amount of software systems indicting that they can make your office totally paperless this has and is still a misleading statement.

What has development over the years is a collection of Ould (2007) management flow system and Smith (2007); business process managements systems stating that they are a Paperless Office Software System.

This software is really a combination of systems that can be installed into your main frame and each individual computer will have the software which will manage all the necessary files into a systematic data base, which can be organized into each personalized computer system.

What can be descried as a work flow System?

Workflow consists of a sequence of connection steps. It is best depiction of a sequence of operations declared as work of a person. The flow being described often refers to a document that is being transferred from one step to another.

Work flow activities are enabled by a systematic organization of resources, defined roles and information flows, into a work process. The term workflow which is connected to the computer programming can also be categorized, in the relation to capture and develop human-to-machine interaction.

The above paragraph describeswhat a work flow system is. The installation of a software package stating that it is a paperless office can be misleading. If you have an organization which has all the normal installations, e mails, PDF documentation and possible scanning systems this installation will be designed to a basic work flow system.

The companies will advertise that this can increase your efficiency and also reduce all the paper work flow system. How this works is that if you normally take five steps to carry a performance like an e mail. A work flow will manage the steps and reduce the process.

The results are obvious form five steps to two steps the claims of achieving a paperless office in the areas of reducing the amount of steps to perform a duty this will result in a better and a more efficient system.

This is one of the areas where companies can advertise that they are designing a system that offers to increase the efficiency of paperless office system. But as the report has indicated the area of secondary paper this is still a problem.

The other areas where companies are offering a similar service still in the areas of Management Work Flow System is in the areas of Business process management.

Management work flows are a good thing, but as the answer to achieve the paperless office, this is not correct, we must address the problems of SPA, Cultural and Social areas and overcome this miss leading statement if we want the Paperless System to grow.


About martin smith

A degree in Engineering Management ,who is just trying to make life a bit easier, for anyone who wishes to read these articles. View all posts by martin smith

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