Category Archives: Sociability

The Last Post

Well I will say that this is the last post for the site SPA Paperless Office Project the reason why is that times have changed the site will have a new name and a new look complete with a totally new area to the paperless office, it will still have the roots of the S.P.A Foundation and still built around what I believe is still one of the fundamentals of achieving a paperless environment.

What will the new site have, a purpose built Management Efficacy SPA Template Tool and an Efficacy SPA Paperless Template Tool plus a few others.

How will the site be designed, it will have a new looking reader friendly screen a new external link friendly system plus the all the usual posts that are connected to the paperless environment for the person who wants to understand and read thought and interesting posts that are connected to this subject.

The site design will constantly be updated to improve the reader’s experience.

What will be the site called? To keep in line with the original thoughts of the first web site the name Paperless Endeavour will hope to keep the ever lasting and changing environment that to a certain degree will always try to keep up with the Technologies advances and break thoughts that are always trying to improve the world we live in weather it’s in the office or associated Technologies.

The new site will be launched in January next year, so I hope to see you then, other wise have a wonderful Christmas Holiday and a Happy New Year.

Martin Smith

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Office Pc and the Paperless Interface

I have often wondered how the paperless system will become a more common factor and more usable within the work place. I have mention a few times now that it’s not a question in just designing a better software installation and simply down loading that onto your PC.

I do believe that the progression of the paperless system has passed that stage were we would just design a better software programme, that might have been the answer a few years ago but there is nothing wrong with trying to achieve a better software which will help and increase all areas concerned.

What you could say is that has the paperless system reached to a saturation point as a product or a service, I suppose that this would be a question that we could disagree with and I am sure that  some of you could have a serious discussion about.

I personally don’t think that we should stop the software development and realistically the software development that you transfer to a disk and you down load to your PC .

This will always be in the mind of developers not mentioning all the other factors which are connected to this subject.

But if we have reached a so called milestone to the development of paperless system should we be looking towards a different direction but not forgetting about what we have mentioned above. Could one of the areas that we need to be looking at and start to question that of the interface with the computer.

This is not a new subject we have been trying to master this area for some time now and there are plenty of experts about this subject.

It’s not a question of trying to re invent the wheel but just a case of looking at things a bit differently, we have all seen the explosion of computer aided devices for a more social media, but have we seen an explosion for the traditional office PC.

I think we all could agree that we have not notice any major developments to a degree that might change the way we use the office PC, but if we look at the advances towards the office PC , then there have been far and few between, could this be a stumbling block in the future development of the paperless system.

I will put my neck out on this one and state that I do believe that the future of the office PC will be a tablet and touch panel devices complete with a traditional keyboard and I will also state that these will have to be priced to beat the second hand traditional PC that we see in computer shops who buy and sell these items in bulk, I am not talking about the few we notice on E bay, but the serious dealers who make a living form this professional trade.

I mentioned in some of my past posts that we should be viewing and looking at the computer in a different way, we should segment and separate social media computers to the traditional office computers.

You may ask yourself what this has got to do with the paperless office and paperless systems well I personally think that it has a lot to do with how the paperless system will have to be developed in the future.


Paperless and the Mobile

Just recently I have spent some time reading various articles and comments stating that the mobile phone can assist and is also used as a paperless office.

I must admit this statement makes me “shudder with horror”

I know you might say that the development of the mobile phone has helped with the general progression of the paperless system and you would be correct to state this, but in the next sentence the mobile phone has assisted the development of all most general gadgetry products that we used on a day to day basis.

If we are stating that the mobile phone is been used as a paperless office in what contents do we mean, looking and reading the articles it’s seems to be in the areas of convenience with regards to booking tickets and also paying bills through paperless transactions, this I would agree, but this is nothing new and we have been using this technology for some time now.

So what else could we be using this for with regards to the paperless office we must remember these are stating that your mobile can be your office.

We have things like apps for scanning so your mobile can scan any documentation , we all so have apps which are claiming to be paperless management documentation systems that you can down load into your mobile, we also have scribed I paper, which lets you down load individual documents into your phone and stores them into a file we also have programmes like OCR  (Optical Character Recognition) or Read Iris Pro which you can down load into your mobile read and view documents as and when required.

I suppose all these things are heading into the right direction and are assisting the development of the paperless system, I just have concerns that the general public believe that you could run your office from your mobile phone.

If you had to put your hand on your hart, could you realistically say that this is possible and is a realistic solution to a paperless office.

What I do like about the mobile industry is that it has been a great benchmarking product for the future of the paperless system, and we have to be gratefully that the general public are so fickle that they must have the latest and fastest technology that paves the way for development and progressive solutions that can be adapted to adjoining technologies within the paperless system.

 I could state that the advertising study that I carried out some time ago with Bradford University was correct, in that the terminology of the wording “Paperless Office” should be used with caution.

My personal belief this that this does not help the progressive development of the paperless office, it may assist the progressive development of paperless solutions which can help us in general termsc and that is a good thing to have as I have so many times stated that we must perceive the customer users perception  and not the technologies perception.


Putting the “Office” into the Paperless Office

If we want to bring the paperless office to a new height and bring the paperless system to an office, do you think that the office as we all known and understand will have to change?

Has the office stopped the potential growth of the paperless system, what would we class as a office in real terms has the office ever changed, you would be right to say once or twice, we started with the traditional layout, a picture looking like George Orwell’s Film 1984, not in the sense of big brother but in the sense of totalitarian presence with a straight line of desks, all in a dark grey and black colours and a strict sense of uniformed procedures with no curves for flexibility.

Times changed and we started to understand that the work force should have a more relaxed atmosphere, not so straight and down the line, but a space between the desk and yourself and a so called workable free area.

This workable free area became more common and we started to look at the work space and not a desk, individual offices became obsolete and an open space had no barriers between the workers and the managers, we slowly developed into the open plan office and this really provided a greater open space were we could glide around and have this free feeling to encourage better working conditions.

Up to a point these have been the main areas, give or take a few untraditional methods, I write this simply because if we want the paperless office to develop we must consider all the connecting and surrounding aspects, put it another way, if you were buying a sport car you would expect it to have a powerful engine to class it as a sports car not a middle of the road family car engine, is this slowly happing to the paperless system  

If we want a paperless office should we look at the office in the Paperless office in a different way?

I did write a few other posts regarding this area called Attitude and a way of thinking which really does some this areas up.

Will we have to change our thinking and adapt the office to a paperless system or shall we adapt the hardware and the software to a accommodated the concept of the paperless office.

I think we should look at both areas and hopefully meet them in the middle;

I will write in the future how to change an office to accommodate a paperless system not stating which products are available but a comprehensive look at a potential design view to a medium size company.


Is this the resaon why the Paperless Office is still a concept ?(Pt2)

 

……………So how is the Schumpeter’s wave connected to the paperless office? If you understand the concept of destructive innovation then this may give you some idea or thoughts of that may be happing or not which more the case is…………

 

Incremental Innovations

Incremental innovations occur more or less continuously in any industry or service, although at differing rates and in different industries. This can be dependent upon a combination of demand pressures factors and technological opportunities.

They often happen not so much as the result of any deliberate research and development   but as the outcome of inventions and improvements suggested by engineers or as the result of initiatives and proposals by users or other persons engaged in the innovation process.

Although their combined effect is extremely important in the growth of productivity and in the quality improvements to products and services, particularly in the follow-through period after a radical breakthrough innovation no single incremental innovation has dramatic effects on the economy and they often pass unnoticed and unrecorded.

The impact of incremental innovations can lead to productivity increases greater than those initially possible from radical innovations. Generally, the progressive evolution of incremental innovations on a technological trajectory is more or less predictable.

Radical Innovations 

Radical innovations represent the introduction of truly new products and processes.

They are discontinuous events that cannot be attributed to the cumulative addition of incremental modifications and improvements to existing products and processes. Radical innovations are typically unevenly distributed over industrial sectors and over time and are usually the result of deliberate Research and Development.

They are important as potential springboards for the new growth. Over long periods of time, radical innovations may have fairly dramatic effects, but their immediate economic impact is relatively small, unless a group of radical innovations are linked together in the uprising of new industries.

Systematic Innovations (New Technology)

Systemic innovations are far-reaching changes in technology affecting several branches of the economy and giving rise to entirely new industrial sectors. They are based on a successful combination of radical and incremental innovations. 

They often lead to a proliferation of radical innovations that diffuse into the economy, generating a large number of minor or incremental innovations “bandwagon effect”.

New Techno-Economic Paradigms

New techno-economic paradigms represent changes in technological systems that are so far-reaching in their effects that they have a major influence on the entire economy They correspond to the “creative gales of destruction” within the Schumpeter’s theory of long waves in the economic development structure.  

New techno-economic paradigm implies a process of economic selection from the range of technically feasible combinations of innovations, whose diffusion throughout the economy takes a relatively long time.

This often involves a complex interplay between technological, economic, and political forces, and above all the social and political acceptability of the new techno-economic paradigm: it is in fact a “met paradigm,” exerting a dominant influence on engineers, designers, and managers over several decades and implying a radical change in the set of “common sense” or “best practice” rules and guidelines ordinarily admitted in industrial production and management.

Having covered what a wave is with regards to the different areas. How can we categories and innovation? Is this possible with a product in general looking at this in more detail one of the wave indicated is that it’s not an idea or an innovation but it could be a spin off or a natural progression of a product which had evolved over a period of time.

When the cassette player first came out the product was bulky in design and in time it became more portable, carrying the cassette player around. As time passed this product went through another phase, which was the portable walkman again technology played a part in this instead of the cassette tape this became a disc.

When technology increased and then the I pod became as the latest portable music device, can we conclude that the I Pod is a increments innovation starting from the portable cassette player leading to the I pod, but on the other hand could you say that the I Pod came form a New Techno-Economic Paradigms i.e. the very first grammar phone which was invented back in the 1870’s or even Thomas Edison very first recorded sound.

Studying this in more detail and identifying what the cassette player is to the I pod and indicating that it is in a cycle and the other item are also in a cycle but viewed separately.

To understand the economics of innovation products you must have a basic understanding of the Schumpeter wave and all the cycles which are interconnected within it.

The main reason why this has been mentioned is that idealistic economic system believing that a question has not been asked or answered. Viewing and reading all the books, articles and reports not one section that I have found has asked why the paperless office has not become a more common idea.

There are only two possible answers technology is not available or the other one is that it is not sociably acceptable yet with regards to the technology.

Although technology has been around for years could the other answer be that it is more a social issue or could there be a third dimension, why the paperless office has not become a more common items in the work place.

It has not found a place in any waves or Product K cycles which has made it to be a measurable product or a measurable product within any of the above cycles or sections.  

When indicating that it has not been born yet a product which is sociable accept as the paperless office has never had any Creative destruction within any wave or cycle therefore could this mean that it is not yet born. The system and concept has been around form the 1970s but still not acceptable still not a part of a new technology system or age still not technology sociably accepted.

The very difficult question that has to be answered is that how do you measure a new product that has not yet received any power to be placed into a wave or K Cycle.

I think that the answer is that you can not one thing that you could guarantee is that when it does enter a cycle or even start cycles the Incrimination of the paperless office will be quite large with all the manufactures and software developers joining the band wagon.

Schumpeter’s Wave Concept

 

 

Paperless Office Concept within the Fifth Wave

 

The idea of the paperless office becoming a measurable product is one of the keys to changing the transition form a concept to product. The understanding of the Schumpeter’s wave and k product cycles must be understood at the basic level for any concept to be taken into a product or service.


Is this the reason why the Paperless Office is still a Concept? (Pt1)

Schumpeter‘s Wave

What is a  Schumpeter’s Waves; Freeman, Louca (2005); and Geels (2006); there are many items that are connected to the Schumpeter’s wave theory and also the idea of the wave has many individual thoughts.

The information records back into the 1700’s, this would be the first class of the wave, this brought the ideas of water power, textiles and iron, the next wave was in the 1800 which introduction steam, railways and steel and the 1950’s was the fourth wave which, looked at Aviation, Electronics and petrochemicals, bringing us up to date to the 1900’s with Digital networks, Software and New Media.  

The above sections are called Tidal waves of each Centaury the ideas and cultures starting and changing the way we live work and sleep to the extent that they have changed the lives we live in.

This may be extreme to the point of the Paperless Office on the other hand it may not, the paperless office may be the concept that will change the working principals in the world we live in as many people can spend up to 10 hours a day in the work place some people send more time with there work colleagues then they do with there family.

So how is the Schumpeter’s wave connected to the paperless office? If you understand the concept of destructive innovation then this may give you some idea or thoughts of that may be happing or not which more the case is.

Companies that are revolutionizing new industries such Xerox in copiers or Polaroid in instant photography their profits fall and their dominance vanish as rival companies have launched improved designs or cut manufacturing procedures. These may be old styles of products but the message comes across to the extent that in time new and improved technologies will be better than the old inventions.

How do these companies start with such an idea not just that but how do they have the power in the first place to become in that situation.

Successful companies with new and good innovations and ideas are normally given a source of temporary market power which will erode the profits and position of old companies. Ultimately this will give to the pressures of new inventions and companies.

This can be called Freeman (1988) and Perez (2001) Creative destruction which is a powerful economic concept because it can explain many of the dynamics of industrial change the transition from a competitive to a monopolistic market and back again. It has been the inspiration of endogenous growth theory and also of evolutionary economic within the system that we all live in.

Economics state that they are cycles which act and push i.e. wave along to the next turning point this may be true to a normal person this would mean natural progression it is obvious that a product will be beaten by a other product weathers its down to a cycle or just plain technologies  advantages.

Is it possible to place an idea or even a products as well as an innovation within a wave or cycles some or even most economics believe so.

So how can we place these into a certain point of a wave or a cycle first we must categories if an innovation or idea has been placed into an area of identified and belonging if an idea or innovation can be not measured how can it be an idea.


Cultural and Sociability of the Paperless Office

This is the area where you will love or hate no technical jargon in this section if you like you could call it the girly section.

Why? because there will be various posts with regards to how we view the concept of a paperless office. Are we really ready for this can we accept that we may have an environment with no paper?

I have mentioned in an other post regarding the area of avoid ness an imaginary feeling to where you feel that you have been stripped naked of all the tools which help you to perform the duties you require, i.e. your pen an paper.

Do we have the ability to perform the tasks that are required form us with the type of software programmes and computers that are available at the present.

I will be straight with the reader of this post and blog if we think that we can start to create a paperless office environment with the standard computer software that appears in our every day hard drive to which we have just bought, i.e. PDF, e mails and various Microsoft programmes then we are wasting our time and money

I certainly do not believe that just because we have installed a software programme that can transfer files from one file to another and then state that we have reduced the efficiency time then this must be the answer to the paperless office.

Then we must stop and instead of looking forward we must take a step backward and look at what is happening.

A paperless office or paperless environment is just more transferring files by pressing a button.