Category Archives: Introduction to SPA Secondary Paper Activities

The Last Post

Well I will say that this is the last post for the site SPA Paperless Office Project the reason why is that times have changed the site will have a new name and a new look complete with a totally new area to the paperless office, it will still have the roots of the S.P.A Foundation and still built around what I believe is still one of the fundamentals of achieving a paperless environment.

What will the new site have, a purpose built Management Efficacy SPA Template Tool and an Efficacy SPA Paperless Template Tool plus a few others.

How will the site be designed, it will have a new looking reader friendly screen a new external link friendly system plus the all the usual posts that are connected to the paperless environment for the person who wants to understand and read thought and interesting posts that are connected to this subject.

The site design will constantly be updated to improve the reader’s experience.

What will be the site called? To keep in line with the original thoughts of the first web site the name Paperless Endeavour will hope to keep the ever lasting and changing environment that to a certain degree will always try to keep up with the Technologies advances and break thoughts that are always trying to improve the world we live in weather it’s in the office or associated Technologies.

The new site will be launched in January next year, so I hope to see you then, other wise have a wonderful Christmas Holiday and a Happy New Year.

Martin Smith


Is SPA Just note taking?

I have written this post for various reasons. I have spent the past two years studying an area of what I think is connected to an important area of the paperless office not only to the office environment but to the paperless environment.

I still think that this subject is very important not because I have provided calculations that it exists and tried to bring it to the attention of anybody who is connected to the paperless environment but as a building block to try to understand how an interaction of written communication which is not directly connected to your computer main frame or connected to the office PC can be classed as a paperless system.

And to this day you can not state that you are running a true paperless system if you still perform SPA’s within your work office or environment.

Could you state that SPA’s are just a form of note taking ! to a certain degree this could be true but there is an underlining point to make that if these items are still performed within the office and people are still using paper to perform these actions, why have we not found an answer to the problem ? 

Most of the people who will read this post will probably say that there is not a problem with this area and if you look at it on the surface then you will be right but if you look at the whole of the area within this field you just might open a door to find the answer with regards to a bigger picture.

Could this be the interaction between people in the office which are still using written communication between colleagues and not having the software or hardware that is commercially acceptable and commonly used within the office.

Then it might just make you think about what a paperless office or paperless system is or what it should represent.

I think what we all agree that SPA’s or software programmes by themselves are not just the answer for a better paperless system it can cover all areas from management and attitude and a way of thinking to really bring the message home that the paperless system could and will benefit companies from saving money, ROI, work flow efficiency, better working conditions and also a greener environment and all these things are connected to a paperless system.

I write this post because it’s time to move to the next satge SPA’s will still play a big part of the site and certainly will still be used as the foundations of what I have mentioned above.

If you still believe that SPA’s are still just a form of notes then you will be pleased to know that I have enclosed some links to say exactly that.

http://itunes.apple.com/us/app/note-taker-hd/id366572045?mt=8

The above links are apps that you can buy for your I pad and they represent exactly that, software that has been designed to take notes and small messages which you can use with your I pad.

Have a look at the links and see what you think ?

My background to the paperless system is that of an academic back ground and with attending university next year will continue for another couple of years yet with hoping to look at the paperless system once again in a different view.


Introduction S.P.A Secondary Paper Activities

To understand the Cultural and Sociability aspect of the paperless office this blog has stared with what he believes is the most important factor concerning the potential growth of the paperless concept.

The Blog has had to introduce a new meaning, to an area that plays a big part to the understanding of the Paperless Office. The author of the report has only found one other meaning, Harper and Sellen, (2002); and this was more an associated meaning regarding an overall area covering various factors.

The found meaning was called avoidance (avoidness) Harper and Sellen, (2002); This covers various factors such as how we read a piece of paper to how we interact and behave to paper as a communication device between ourselves and others.

This is mainly referring to the chapter in the book Harper and Sellen, (2002) Myths of the Paper Office which discusses the Air Traffic Control Tower communicating with small bits of paper this is mainly due to how the Control Tower communicates between colleagues because of how the communicating installation has been designed

Secondary Paper covers the area of paper activities which you would class as small notetary, small notes, small messages, written notes, communication that is not in paragraph form or long sentenced to together.

In the modern office today a large amount of secondary paper activities exists probably even without knowing that you do this activity. A large percentage of these activities are common practice but unfortunately the existing paperless office systems do not cover this activity.

This new possible aspect to the paperless office may have an underling effect on why the paperless office has not grown to its full potential. The secondary paper is an issue that has to address if the concept want to become an acceptable system.

To the Authors knowledge a facility study covering this type of communication of secondary paper activities has not been published before, this will also indicate to what type of secondary paper activities exists and also what type of figures this may cover within a office department.

The secondary paper issue must be covered and explained to the extent that is has to be recognised as a factor when discussing the Concept of the Paperless Office. It can not be disregarded or overlooked to what we are classing is the Paperless Office at the moment.