Tag Archives: SPA

The Last Post

Well I will say that this is the last post for the site SPA Paperless Office Project the reason why is that times have changed the site will have a new name and a new look complete with a totally new area to the paperless office, it will still have the roots of the S.P.A Foundation and still built around what I believe is still one of the fundamentals of achieving a paperless environment.

What will the new site have, a purpose built Management Efficacy SPA Template Tool and an Efficacy SPA Paperless Template Tool plus a few others.

How will the site be designed, it will have a new looking reader friendly screen a new external link friendly system plus the all the usual posts that are connected to the paperless environment for the person who wants to understand and read thought and interesting posts that are connected to this subject.

The site design will constantly be updated to improve the reader’s experience.

What will be the site called? To keep in line with the original thoughts of the first web site the name Paperless Endeavour will hope to keep the ever lasting and changing environment that to a certain degree will always try to keep up with the Technologies advances and break thoughts that are always trying to improve the world we live in weather it’s in the office or associated Technologies.

The new site will be launched in January next year, so I hope to see you then, other wise have a wonderful Christmas Holiday and a Happy New Year.

Martin Smith


SPA: How much money is it costing your company?

The last post I wrote was just a small note trying to explain what a SPA is and how is can effect the paperless system and also the office environment.

If I told you it could cost your company approximately £17.29 or should I tell you it is already costing your company £17.29 per month per computer.

Source of information company for the  employee average

www.census.gov

Year 2004 U.S States only (excluding establishments)

Employee (100 to 499) small companies                      86,538

Paid Employees                                                                        16,757,751

 16,757,751/86538 = 194

Average employees 194 say 20% have computers averaging it to 38.8 computers per company.

 Calculations from my Hypotheses Testing Frame Work

£17.29 per computer per month

17.29 * 39 = 674.31 *12 = 8091.72 * 86,538 approx £ 700,241,265

So from the above figures and the average calculation, it’s costing  approximately £ 700, 000, 00 a year in a less efficient system just because we have ignored the small notary paper items such as SPA.

I have just designed a template which will be available in the New Year which will be free to down load when my new website will be launched both will be available in the New Year

If you know that an every day routine or action within the work place is costing you money would you like to know about it.

Would you have a closer look at this information I think in general you would.

I think the main thing about this activity is that it’s been within our work environment for as long as we can remember so to have an answer over night would be quite difficult to predict, although this has been the first stage of what I believe may be one of the problems for the development of the paperless office.

There will be a few more posts before this site changes to a new site and by the way the new site will be called The Paperless Endeavour.


Is SPA Just note taking?

I have written this post for various reasons. I have spent the past two years studying an area of what I think is connected to an important area of the paperless office not only to the office environment but to the paperless environment.

I still think that this subject is very important not because I have provided calculations that it exists and tried to bring it to the attention of anybody who is connected to the paperless environment but as a building block to try to understand how an interaction of written communication which is not directly connected to your computer main frame or connected to the office PC can be classed as a paperless system.

And to this day you can not state that you are running a true paperless system if you still perform SPA’s within your work office or environment.

Could you state that SPA’s are just a form of note taking ! to a certain degree this could be true but there is an underlining point to make that if these items are still performed within the office and people are still using paper to perform these actions, why have we not found an answer to the problem ? 

Most of the people who will read this post will probably say that there is not a problem with this area and if you look at it on the surface then you will be right but if you look at the whole of the area within this field you just might open a door to find the answer with regards to a bigger picture.

Could this be the interaction between people in the office which are still using written communication between colleagues and not having the software or hardware that is commercially acceptable and commonly used within the office.

Then it might just make you think about what a paperless office or paperless system is or what it should represent.

I think what we all agree that SPA’s or software programmes by themselves are not just the answer for a better paperless system it can cover all areas from management and attitude and a way of thinking to really bring the message home that the paperless system could and will benefit companies from saving money, ROI, work flow efficiency, better working conditions and also a greener environment and all these things are connected to a paperless system.

I write this post because it’s time to move to the next satge SPA’s will still play a big part of the site and certainly will still be used as the foundations of what I have mentioned above.

If you still believe that SPA’s are still just a form of notes then you will be pleased to know that I have enclosed some links to say exactly that.

http://itunes.apple.com/us/app/note-taker-hd/id366572045?mt=8

The above links are apps that you can buy for your I pad and they represent exactly that, software that has been designed to take notes and small messages which you can use with your I pad.

Have a look at the links and see what you think ?

My background to the paperless system is that of an academic back ground and with attending university next year will continue for another couple of years yet with hoping to look at the paperless system once again in a different view.


Paperless and the Mobile

Just recently I have spent some time reading various articles and comments stating that the mobile phone can assist and is also used as a paperless office.

I must admit this statement makes me “shudder with horror”

I know you might say that the development of the mobile phone has helped with the general progression of the paperless system and you would be correct to state this, but in the next sentence the mobile phone has assisted the development of all most general gadgetry products that we used on a day to day basis.

If we are stating that the mobile phone is been used as a paperless office in what contents do we mean, looking and reading the articles it’s seems to be in the areas of convenience with regards to booking tickets and also paying bills through paperless transactions, this I would agree, but this is nothing new and we have been using this technology for some time now.

So what else could we be using this for with regards to the paperless office we must remember these are stating that your mobile can be your office.

We have things like apps for scanning so your mobile can scan any documentation , we all so have apps which are claiming to be paperless management documentation systems that you can down load into your mobile, we also have scribed I paper, which lets you down load individual documents into your phone and stores them into a file we also have programmes like OCR  (Optical Character Recognition) or Read Iris Pro which you can down load into your mobile read and view documents as and when required.

I suppose all these things are heading into the right direction and are assisting the development of the paperless system, I just have concerns that the general public believe that you could run your office from your mobile phone.

If you had to put your hand on your hart, could you realistically say that this is possible and is a realistic solution to a paperless office.

What I do like about the mobile industry is that it has been a great benchmarking product for the future of the paperless system, and we have to be gratefully that the general public are so fickle that they must have the latest and fastest technology that paves the way for development and progressive solutions that can be adapted to adjoining technologies within the paperless system.

 I could state that the advertising study that I carried out some time ago with Bradford University was correct, in that the terminology of the wording “Paperless Office” should be used with caution.

My personal belief this that this does not help the progressive development of the paperless office, it may assist the progressive development of paperless solutions which can help us in general termsc and that is a good thing to have as I have so many times stated that we must perceive the customer users perception  and not the technologies perception.


E Paper: Develop and Adapt

Just recently I have been spending a bit of time looking at the new areas of E paper, why because it will certainly play a part in the concept of the paperless office and also I have a general interest in new technology.

In some of my past posts I have indicated that E paper should take a closer look at its self and decide into which direct it should be travelling and also a small undertone that E paper could be a Roll Royce of paper and not E paper for the masses, a product that could change how we work and behave in a normal working office.

Should E paper look for a new direction, could it survive if a very simple product was designed and developed not just for social pleasure but a true working product that can be used in the work place which could be a replacement for paper.

Personally I do not think that E Paper should replace paper, when I say replace paper, I don’t think it has to replace paper in the sense of sheet paper.

Last year I carried out a survey with Bradford University, this mainly looked at SPA, Secondary Paper Activities within a work place, the general findings were that 63% of Paper Activities were computer based and the remaining paper activities were classed as small notary actions and came under the section of SPA.

What does this tell us, it tells us that 63% of activities within the work place is already performed using a standard PC so what we can use E paper for.

I think we have to forget the direct replacement for paper, writing on E Paper, is not in the forefront of our minds, and has not been development yet. I generally believe that E Paper will have to be categorised to the storage, viewing and display area if we are going to try to bring this into the work place.

I don’t think that this is a bad think, if you look at this and look at the whole picture, could we remove the paper file and lever arch files that are situated in all our offices.

One would assume that one of the reasons why we are developing E paper is to remove paper as we know it, in its traditional sense or is it to develop the computer device, we started with the computer and then the tablet and I pad, and now the E paper, could we view the E Paper as an extension development of the tablet and I pad.

 I personally hope not, I think that E paper will survive but only if we segment the product into a workable and practical solution that is cheaper and more user friendly that we have been used to within the work place.


E Paper : Should we stop ?

Why do we have to be careful, if we look at the steady progressive growth of the development of e paper form the computer screen technology to the present flexible readable sheets and wonder what this application can also be developed for?

A lot of articles and reports are indicating that it will assist the development of reading to the areas of down loading educational reports, manuals and scripts etc, this can only be a good thing or is it.

I say that not wanting to stop this technology advances but also have some concerns of how this has grown or developed and what will it develop into.

I have repeated this sentence in so many of my posts and I will repeat it again on how the customer perceives the product and not what the product has been perceived into.

If we have an imaginary world and e paper has been developed and all things are great, what is the next step ?

How can the e paper be manufactured at a cheap price and in the real world what will it compete with Paper products, books and printing in general etc?

The concept of the paperless office had the same problem and is only starting to be accepted as a real product will the e paper have the same problem!

I do believe that the e paper must stop, stop in the sense that technology must stop making in to a product that is not usable to the every day person.

What has happened is that as technology has grown from one product and transferred part of that technology into another product.

If we look at the e paper, it started from the computer screen and then went into mobiles phones and eventually turned into flexible sheets .

What will happen is that if the latest e paper or flexible sheet is not transferred into a commercial product that every person can use then we will throw more technology at it ,nobody will be able to use it because of what I have mentioned above and it will repeat it’s self and an other product will benchmark the latest version of the technology of the e paper.

They will place it into the computer device and the e paper will not be E paper, it will be an latest computer tablet that will allows you to read at a better resolution and quality.

The rolling technology situation will start all over again and this will keep repeating to the level that we will be reading articles that are stating that the e paper is pipe dream and will never happen in our life time.  

This may be a different view but if you look at this closely you can see this happening already, the e paper is starting to become recognised but we have not targeted a commercial market yet. I hope this does not happen and we stop and take a closer look and a person or an organisation takes this to the next step.

Before it’s to late !!!!!!


E Paper History

1974-gyricon-material

There have been various reports about the history of E paper that it was developed in the late 60s and early 70s by Xerox PARC, who were developing and attempting to get Xerox management to appreciate the Alto personal computer; they never did.

It was the world’s first office and word-processing computer, but this remarkable machine had one serious drawback: the cathode ray tube display it used was not the best; the problem was that the contrast was not bright enough, and the contrast was not great.    

A major improvement to assist this problem was the introduction of Gyricon; this was used with a rotating-ball and was based on a physical phenomenon called “electro capillarity.” The electro capillarity display worked by moving colored liquids against a white background as you can appreciate that this was back in the 70 and 60 and it was really a very basic spin of to what we seen on the screen today.

As time pasted the concept of E Paper slowly declined and the birth of the computer was born, and that area is history, it’s not really since the birth of the e reader that we see the development of E paper in its present form to which we own this to the potential growth of the electronic reader.

Since this time there was always the back ground research and development of e paper form all the usual companies, the various report where been published indicating that this development  was and still is a thing of the future.

Two articles were published, “E Is for E-Paper: An Electronic Paper Primer for the Graphic Communications Industry” and “E-Paper Technologies and Opportunities in Publishing, Communications and the Graphic Arts”  this examined the two major products releases by (the iRex iLiad and the Sony Reader) it also looked at the other potential devices waiting in the wings.

In 2006/2007 Sony started to develop a so called Sony Style e-store to where the e reader could down load various books to read etc. We have to be very carful here for most of the reports and articles are stating that the e books have elect iconic paper , could that be an misleading phrase, the device that they were reading form was to replace books ,it was common sense to think that the e books have e paper, the question of what you would class as e paper really has to spring to mind, we have seen this development before to the concept of the  paperless office, were terminology has been placed in to a section and in time the design process has lost it’s true meaning.

If we look at the years of 2008 to present and break it down to its Utilization then Electronic paper is the way out for people who read a lot off their screen. But there are also big expectations on the field of replacing printed newspaper, school books and manuals.

Advantages of the eBooks reader are, besides a handy, light size, the largestorage capacity and the fast and easy adaptation of the content. Additional advantage is that some models have the option to make notes that can be transformed into printed text.

A promising development of electronic paper is the flexible e-paper. Philips spin-off Polymer Vision presented in 2007 a first commercial utilization of flexible electronic paper in the form of the Readius, a smartphone with foldable screen. This makes it possible to equip a small device with a relatively large screen.

This has mostly been carried forward and developed commercial with the introduction of the skiff, which is a flexible sheet that can be used to read newspapers and more sheet design in reading , rather than the a traditional book design.

Although the skiff was never a commercial success, this was not to the problem of the material design of the product but a more commercial failure in how to market the product as a multi functional reading tool and acquiring the appropriate networking solutions to capture a new type of reader, some of the reports state that it was ahead of its time, I must disagree with this, it is only a question of time when a design concept will look and feel and the same size of a piece of paper, to what we are all used to and not a small computer device replacing the book.

Vizplex is another development with regards to eInk displays which are equipped with this technology and have a greater contrast and the pages can be switched faster. Vizplex is also more suitable for larger screens and therefore more suitable for a A4 size piece of paper.

One of the problems trying to trace back this history is that the E paper really has come from how this product has developed within the existing technology, it’s hard to state that the e paper was developed in the 60s and 70s, where it was the development of the computer screen that started it, can you class the e paper as a computer screen and once again the major leaps and bounds of this products has come from the mobile phone industry with a foldable screen.

 I think that in the early days it should have been called an e display( which it was) which has changed and developed into a piece of e paper.

So to try to track down a precise date has become difficult and I think its still an area to say that this is an ongoing development so has the e display finally turned into a piece of paper, I do believe that it will, but it will certainly taken more time and alot more research before we can clearly and confidently state this.

sony electronic paper